How to Write a Good Board Meeting Agenda
A well-written agenda for board meetings ensures an engaging and productive discussion and a strategy to discuss the most important issues of the organization. A well-written agenda will keep your participants engaged, whether conducting meetings in person or virtually.
A well-planned agenda starts with an unambiguous and concise calling to order that signals the start of the meeting or any other proceedings. This could include a brief explanation of the reason for the meeting and the name of your chairperson.
Your next agenda for your board meetings should include a brief report or presentation from the CEO or executive director on the current performance of the business and the most important initiatives. You could also include a section with reports from the nominating, finance and governance committees.
If your organization hosts guests who will be presenting or participating in an open forum discussions, make sure you allocate time for those. You should also include space for announcements and congratulations remarks. You should also leave room for any future business issues that need to be followed up on or haven’t been discussed in the past.
It is common for people to be distracted by new topics for discussion, which could cause your meeting to lose momentum. Include a parking area at the end of the agenda where it is possible to discuss ideas that are new. It’s recommended to include an estimate of how long each item will take to discussion, so that you can aid in avoiding overrunning the board meeting schedule. To ensure that your agenda stays on track, if you can’t agree on an item during the board meeting, move it to the next meeting.
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